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• Click on the Jobs tab, then filter by On-Campus positions
• Browse available postings and submit your application
• For any position(s) of interest, complete any listed application steps and/or contact the listed supervisor within the job posting for next steps. Student Employment supervisors will review all applications and will reach out to you through email regarding next steps in the application process if you’re selected.
• If no positions are listed, you may have outstanding items needed for financial aid. You change those items in the financial aid section of AMOS.
   

1. Your supervisor will send you a link to submit an onboarding application in Oracle.
   • Oracle is our Payroll system and you’ll need to complete your payroll onboarding documents before you’re legally allowed to begin working on campus.
   • Once your Oracle application is reviewed by the payroll team, you’ll receive an email with instructions to complete your onboarding documents.
   • Returning Student Employees:
     • You still need to apply in Oracle for any new positions so that Payroll can set up your new role.
     • You will NOT need to complete the onboarding steps listed below.
2. List of Onboarding Documents and Tasks to be completed within Oracle:
   • Form I-9
   • Students must submit two forms of ID in HireRight to complete their Form I-9.
   • Here is of acceptable IDs.
3. to review your paperwork and present your IDs.
   • You’ll need to present the original copy of the ID(s) that you uploaded to HireRight.
   • We use the E-Verify service to process I-9s. This allows us to verify IDs remotely. If the original copy of your ID is at home, you’ll need someone from home who can join your appointment to present the original document. Please feel free to add them to the calendar invite so they’re able to join the Google Meet.
   • In-person appointments are also available. Please schedule a meeting using the link above and let us know if you would prefer to stop by in person.
4. Form W-4
5. Residential Tax Form
6. LST Exemption Form
   • All students are exempt from the Local Services Tax and can claim this exemption by checking box #2.
7. Direct Deposit Form

Once your Oracle Tasklist is completed on your end and also approved on the Payroll end you’ll receive an email authorizing you to begin working.

Returning Student Employees: Once you’ve applied and Payroll has set up your new role, you’ll be able to select your new role when clocking in and out.

Additional Steps for International Students

Please contact the Center for Global Education to determine if a student is eligible to participate in an internship, compensated work, or volunteer.

Degree-seeking students with an F1 Visa issued by 91pornԭ��

• International students with an active and valid F-1 student visa issued by 91pornԭ�� may apply to work on campus after completing at least one full 16-week semester.
• Eligible F-1 students are permitted to work up to 20 hours per week if enrolled full-time and comply with all SEVP, federal, and state regulations to maintain their F-1 status.
• Before accepting employment, the student must schedule an appointment with a DSO within the Center for Global Education.
• All inquiries about degree-seeking F-1 visa students should be sent to ISSforms@moravian.edu

NON Non-degree-seeking short-term visitors and scholars with a J1 Visa issued by 91pornԭ��

International students, scholars, and short-term visitors with an active and valid  J-1 short-term visitor visa issued by 91pornԭ�� are NOT eligible to work on or off campus or participate in an internship without being enrolled full-time. However, they are eligible to volunteer.  

• All inquiries about exchange students should be sent to exchangeprograms@moravian.edu

Applying for a Social Security Card

Eligible F-1 students should follow the instructions provided on the International Students Resources page, which details the steps to apply for a Social Security Card. 

J-1 Short-term visitors and scholars with a J-1 issued by 91pornԭ�� are NOT eligible to apply for a Social Security Card.

Annual tax return completion

Eligible F-1 students who have participated in work with compensation must file an annual tax return with the federal and state governments and local municipalities.  

The student is responsible for completing, submitting, and keeping a record of all tax forms.

The Center for Global Education may share tax preparer information and resources, but CGE does not assist with completing or submission of any forms.

Establishing a Work Schedule

Your supervisor will work with you to establish a weekly schedule. Students are not permitted to work during any scheduled class times. The last day that a student can work is the last day of their exams for the given semester.

Remember that your supervisor needs your academic schedule. Please be aware that although the scheduling of hours can be flexible, it is not advised to work more than 20 hours per week while school is in session.

If you’re available to work during the winter semester, you’re permitted to do so with the approval of your supervisor.

If you’re available to work during the summer semester, you’re permitted to do so as long as you haven't graduated. During the summer you’re permitted to work up to 40 hours per week with the permission of your supervisor.  

Getting Paid

Student Pay Schedule

• Students are paid on a bi-weekly basis every other Friday
• The student pay schedule ends one week before the pay date
• The Student Pay Schedule can be found in
  • Log in > Administrative Services > Business Office > Payroll

Tax Information 

Money earned through the Student Employment Program is subject to state and federal taxation. Federal and state tax withholding is calculated from information provided on the student’s IRS W-4 and Certificate of Residency form. Students will receive an email when their annual IRS W-2 form is available to be viewed in Oracle.

• — Find all Time Card and Payroll How-To Guides
  • Amos > Administrative Services > Business Office > Payroll
    • How to update your direct deposit
    • How to clock in/out
    • How to correct/submit your time card
    • How to change your tax witholding
    • Where to find your payslips
      • How to create an account with ADP
    • Where to find your W2

Creating New Positions

Handshake is the career services platform that 91pornԭ�� uses to post student employment opportunities. While all staff and faculty have student accounts via their Single Sign-On (SSO) through OKTA, they will need to create a separate employer account to post student positions. Follow the steps below to create your employer account and post a student employment job.

If you or someone in your department is interested in establishing a student employment position within your office, you’ll need to determine if a budget already exists or if a budget needs to be created. Please contact deptbusinessoffice@moravian.edu with any budgetary questions.

Step 1: Create an Employer Account on Handshake

Step 2: Post a Student Employment Job

Step 3: Manage Applications

Step 4: Mark the Job as Filled

Posting a Position that Already Exists

If you're a supervisor and would like to hire a student for a position previously posted on Handshake,  follow these instructions on how to repost or extend the application period for the position. This must be done annually if you plan to fill this position each year.

Step 1: Navigate to the "Manage Jobs" Section

Step 2: Select the Job to Repost

Step 3: Repost the Job

Supervisor Responsibilities

• Ensuring all of their students are in Payroll before they begin working.
  • Note: Students cannot begin working on campus until they’ve completed their Payroll paperwork and Oracle Task List.
• Reading and understanding all communications sent by the The Laurie Riley ’82 Center for Career Success and the Payroll Office, and following all rules and regulations set forth by the above-named offices.
• Posting and maintaining job postings on Handshake by the required deadline on an annual basis.
• Hiring and supporting students who are hired to be a student employee in your office.
• Monitoring and approving students’ hours.

Student Employment Job Fair

The Laurie Riley ’82 Center for Career Success holds a student employment job fair annually in the fall for all incoming students who want to work on campus.  All approved student employment supervisors are invited to attend the job fair to help find students to fill their available positions. Information about the job fair, including dates and location, will be sent to supervisors in mid-July.

Hiring New Student Employees

Students will review all student employment job opportunities through the Handshake platform and should apply for the position directly through Handshake. As a student employment supervisor, you’ll be able to review the list of students who have applied for your position(s) and their applications through Handshake. Once you’ve identified students who would be a good candidate for your position, contact each student to set up an interview and review job responsibilities with the candidates. Some departments choose to have qualified applicants go through an in-person interview process, while others might find it sufficient to have a phone or video interview to screen applicants. Supervisors can also send messages to applicants through Handshake to track the progress of their application.

After a student has been selected

• The supervisor must notify the student, change the status of the student to “Hired” in Handshake, and IMPORTANT: they must send the Oracle link to the student to informally apply in Oracle.
  • The student MUST apply in Oracle to be set up in Payroll.
  • The student CANNOT begin working until they have completed the Onboarding Steps within Oracle and have been linked to the position by the Payroll Team.
    • You will know your student is cleared to begin working once you see them listed under you in Oracle under My Team > Team Activity Center.
• IMPORTANT: Students are not legally allowed to begin working on campus until they have completed the required Payroll steps.

If the job is now filled based on the number of students that you need, be sure to close the position in Handshake. When you’re logged into Handshake, go to the job overview page and click the title of the job that you wish to close. Then click on the three dots in the top-right corner and select “Close Job”.

Re-hiring Student Employees

 If you have a current student who you plan to re-hire for the next academic year, the student does NOT need to reapply for the job in Handshake. You will receive a notification in Oracle to confirm if your student will be returning and if you select Yes, they will NOT have to go through the hiring process again.

Reminder: If all available Handshake positions will be filled with returning students, you will not need to repost the position in Handshake.

Completing the Onboarding Steps In Oracle

First-Time Student Employee (Never worked on campus)

• Once they’ve been selected in Handshake, you’ll need to send your student  the Oracle Link to your student position in Oracle. The student will need to use this link to informally “apply” to this position.
• When the new student has completed their application in Oracle, the Payroll team will review and move them into a Pending Worker status. When this happens, the student will receive instructions to complete their legally required onboarding paperwork directly in Oracle:
  • Form I-9 (+ID submission), W-4, Resident Tax Form, LST Form, and Direct Deposit
• When the student has completed this onboarding journey they will be approved to start working. You will know your student is cleared to begin working once you see them listed under you in Oracle under My Team > Team Activity Center.

New Student Employee (Never worked for your department but has worked on campus before)

• Once they’ve been selected in Handshake, you’ll need to send the Oracle Link to your student position in Oracle. The student will need to use this link to informally “apply” to this position.
• When the new student has completed their application in Oracle, the Payroll team will review the application and then move them directly into your position in Oracle to begin clocking in/out under you.
• You’ll know your student is cleared to begin working for your department once you see them listed under you in Oracle under My Team > Team Activity Center.

Review your office rules and code of conduct, as well as your expectations with your student employee(s)

Office hours, procedures for calling out, dress code, use of space, and personal conduct are all important issues that should be addressed with your student(s) within their first week of work.

Establish a work schedule with your student employee(s)

All student employee hours, regardless if they are work-study students or not, will directly hit your student-wages budget so please plan your student’s hours accordingly to not exceed your budget.

Work with the student to establish a schedule that works for both the student and your office needs. Students are not permitted to work during any scheduled class times. The last day that a student can work is the last day of their exams for the given semester.

Please be aware that although the scheduling of hours can be flexible, it’s not advised to work more than 20 hours per week while school is in session. If your student worker is a Non Resident Alien and here on an F-1 Visa, they cannot legally work more than 20 hours per week during the academic year (and no more than 40 hours during the summer).

Students are permitted to work during the Winter Break with your approval. During this time they can work up to 40 hours a week (while class is not in session).

Students are permitted to work during the Summer Break with your approval as long as they have not already graduated. During the summer, they’re permitted to work up to 40 hours per week with the permission of their supervisor.  

Students are not permitted to work remotely during the summer and winter break.

Student time keeping

Students will clock in and out for your position through Oracle. You’ll be able to see student time cards under My Team > Team Time Cards. Time cards will need to be approved every other Monday. You can find the approval due dates on the Student Pay Schedule.

• The Student Pay Schedule can be found in
  • Log in > Administrative Services > Business Office > Payroll

Many students work in multiple departments. Your approval will only approve hours they have worked for you, however, you’ll be able to see their hours for other departments. If you make any edits to a student’s timesheet, please be sure that you’re only editing the line for your position.

Instructions for how to edit and approve timesheets can be found on the in Amos (Amos > Administrative Services > Business Office > Payroll).

Addressing student well-being

As a student employment supervisor, you’ll be working closely with students. We encourage all supervisors to review the resources for faculty and staff to assist a student in distress should they need additional assistance. If a student appears to be struggling with their classwork, you can refer them to Academic Support.

If you observe a student who is displaying signs of mental health concerns, you can refer them to Counseling and Psychological Services (CAPS). If the student’s behaviors or situation appears to be particularly concerning, you should complete a SHARE Report or contact Campus Police if there’s an immediate issue.

Addressing performance issues

 Students can be terminated if they’re not performing to your expectations. In the event that performance issues arise with the student, the supervisor should discuss any work-related concerns with the student as soon as possible. Inform the student of your dissatisfaction with their performance, refer to the job description and expectations and clearly define the areas that need to be addressed. Offer the student suggestions on how they may improve performances and establish a fair and equitable time period for correcting the problem. If applicable, notify students that their job may be in jeopardy. Be sure to document any performance-based conversations that you have with the student. For assistance with these performance based concerns, please contact the Human Resources Office.

Terminating a student employee

If you have exhausted all options for assisting the student, email payroll@moravian.edu to terminate the student from their position. Be sure to notify the student via email that their position has been terminated, referring to your attempts to help the student be successful.

Removing a student from a position

If, for any reason, a student is no longer going to work for your department, email payroll@moravian.edu.